{"id":23424,"date":"2020-07-27T14:14:07","date_gmt":"2020-07-27T14:14:07","guid":{"rendered":"https:\/\/leadsbridge.com\/?p=23424"},"modified":"2025-05-29T13:38:12","modified_gmt":"2025-05-29T13:38:12","slug":"how-to-schedule-meetings-with-leads-and-guarantee-they-show-up","status":"publish","type":"post","link":"https:\/\/leadsbridge.com\/blog\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\/","title":{"rendered":"How to schedule meetings with leads and guarantee they show up"},"content":{"rendered":"

<\/b>More and more salespeople are becoming masters of their CRM, especially when it comes to keeping track of new leads.<\/span><\/p>\n

But getting those leads to show up to their meeting is an entirely different problem. No matter how hygienic your data, or how versed you are in Salesforce, no-shows are a persistent problem.<\/span><\/p>\n

That\u2019s why we\u2019ve outlined three, impactful steps you can take to curb no shows and take full advantage of that fresh marketing pipeline.<\/span><\/p>\n

If you\u2019re an SDR or AE looking to make the most of your time, read on.<\/span><\/p>\n

1.\u00a0 \u00a0Set Reminders for All Your Prospects<\/h2>\n

\"crop-woman-writing-notes-while-sitting-at-home-4467858\"<\/p>\n

How many times have you forgotten about an appointment until that text reminder<\/a> popped up?<\/span><\/p>\n

We\u2019ve all been there, and for much more important things than a sales meeting<\/a>.<\/span><\/p>\n

Remember that your potential customers are in the same situation as you. They have careers, family, and all sorts of distractions going on in their lives.<\/span><\/p>\n

Consider sending reminders over both email and text. Email reminders help interested prospects easily reschedule, rather than miss your meeting. A text reminder 15 to 30 minutes before your meeting helps you make sure your prospect will be on time and available to talk.<\/span><\/p>\n

You can even set multiple reminders at different intervals. This keeps you in front of their mind and ensures that the people serious about buying are showing up to your meetings.<\/span><\/p>\n

The absolute best reminders you can send are at the 24 and 4-hour marks with an overview of your meeting agenda<\/a>.<\/b> These are the make or break reminders that will have the most impact on your show rate.<\/span><\/p>\n

By resending your meeting agenda in the reminder, it will help those who plan on keeping the meeting better prepare for it. Customers who come to meetings more informed are ready with questions and are already in the buying mindset that first meeting.<\/span><\/p>\n

If they\u2019re keen to purchase, you\u2019ll know it within two minutes.<\/span><\/p>\n

But even more, these reminders allow those who <\/span>can\u2019t<\/span><\/i> make the meeting (but are actually interested) reschedule for a later date. This is a major time-saving hack used by top salespeople to keep their calendars up to date.<\/span><\/p>\n

Not only does it curb no-shows, but it allows a customer to come back on their own terms\u2014perhaps when they\u2019re more ready and willing to buy.<\/span><\/p>\n

Moral of the story: a friendly reminder never hurt anyone, and is the fastest way to improve your show rate as a salesperson.<\/span><\/p>\n

2.\u00a0 \u00a0 Be detailed in your meeting description<\/h2>\n

\"two-woman-chatting-1311518\"<\/p>\n

Have you ever looked at your calendar, and seen a meeting you don\u2019t really understand? It\u2019s got a vague title, the attendees’ names, and nothing under the description.<\/span><\/p>\n

Not only do you not know what\u2019s going to happen in this meeting, but there\u2019s no way you can prepare.<\/span><\/p>\n

People like to know what they\u2019re showing up for, and where their time is going.<\/span><\/p>\n

By offering detailed meeting descriptions, you answer these concerns immediately and improve your show rate over time.<\/span><\/p>\n

Better yet, let prospects choose the meeting agenda that works best for them. Scheduling tools like Calendly let you offer different meeting options, such as a 15-minute discovery call or a 30-minute conversation and demo. Prospects book the meeting<\/a> that works best for them and they know what to expect, so they\u2019re more likely to show up.<\/span><\/p>\n

Not only will this gauge their level of interest (those willing to give more time likely to have a bigger problem to solve), but it makes you a more empathetic salesperson.\u00a0<\/span><\/p>\n

A salesperson that a prospect is likely to come back to if they\u2019re not yet ready to pull the trigger.<\/span><\/p>\n

By offering options and clear agendas, you\u2019ll make the most of the hot opportunities that hit your plate.<\/span>
\n<\/b><\/p>\n

3.\u00a0 \u00a0Make sure your web conferencing tool is connected<\/h2>\n

\"people-on-a-video-call-4226140\"<\/p>\n

This blog happens to be published in the summer of 2020, as we\u2019ve all begun to adjust to new ways of working and living amid the coronavirus pandemic. It\u2019s caused millions of businesses across the globe to rely on video conferencing tools<\/a> like Zoom, Google Meet, and GoToMeeting.<\/span><\/p>\n

While these tools are an amazing way to connect virtually, we\u2019ve all experienced the confusion that happens when a conference link is missing or incorrect.\u00a0<\/span><\/p>\n

Oftentimes, meetings don\u2019t get started until several minutes into their scheduled time.<\/span><\/p>\n

You can easily fix this by setting up an automation to create a unique web conferencing URL and add it to every meeting. Both you and your prospects will know the \u201clocation\u201d of your meeting without having to fiddle with creating a Zoom room.<\/span><\/p>\n

This solves major problems salespeople face every day and helps employees work more productively in virtual environments.<\/span><\/p>\n

Automating this small but common task ensures that your prospect knows exactly where to go come meeting time.<\/span><\/p>\n

Conclusion<\/h2>\n

Above are three ways you can schedule meetings with leads and guarantee they show up. You need to set reminders for the prospects, create a detailed meeting description, and ensure your web conferencing tool is connected. If you follow all these steps, never again will you have to send an email 3 minutes into your demo with a link to video chat<\/a>. Your well-prepared prospect will already be on the other end waiting for you.<\/span><\/p>\n

These simple hacks make a big difference when you perfect them for every single meeting and can help take your no-show rate to virtually zero.\u00a0<\/span><\/p>\n

But you don\u2019t have to go it alone: automation through tools like LeadsBridge and Calendly<\/a> help more prospects schedule with you and keep their meetings. You convert more marketing leads to revenue and improve performance at every stage of the buyer journey.<\/span><\/p>\n

\"Download<\/a><\/div>\n","protected":false},"excerpt":{"rendered":"

More and more salespeople are becoming masters of their CRM, especially when it comes to keeping track of new leads. But getting those leads to show up to their meeting is an entirely different problem. No matter how hygienic your data, or how versed you are in Salesforce, no-shows are a persistent problem. That\u2019s why […]<\/p>\n","protected":false},"author":25,"featured_media":25799,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"ub_ctt_via":"","footnotes":""},"categories":[87],"tags":[26],"industry":[],"class_list":["post-23424","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nurturing-and-conversion","tag-sales"],"featured_image_src":"https:\/\/leadsbridge.kinsta.cloud\/wp-content\/uploads\/2021\/04\/How-to-schedule-meetings-with-leads-and-guarantee-they-show-up.FB_.jpg","author_info":{"display_name":"Adam Lambert","author_link":"https:\/\/leadsbridge.com\/blog\/author\/adam-lambert\/"},"yoast_head":"\nHow to schedule meetings with leads and guarantee they show up<\/title>\n<meta name=\"description\" content=\"Learn how to schedule meetings with leads and guarantee they show up. 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This will help you to convert more marketing leads to revenue.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/leadsbridge.com\/blog\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\/\" \/>\n<meta property=\"og:site_name\" content=\"LeadsBridge\" \/>\n<meta property=\"article:published_time\" content=\"2020-07-27T14:14:07+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-29T13:38:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/leadsbridge.kinsta.cloud\/wp-content\/uploads\/2021\/04\/How-to-schedule-meetings-with-leads-and-guarantee-they-show-up.FB_.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"628\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Adam Lambert\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Adam Lambert\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/\"},\"author\":{\"name\":\"Adam Lambert\",\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/#\\\/schema\\\/person\\\/d43fe2ad650dc4759ac73980de3333bd\"},\"headline\":\"How to schedule meetings with leads and guarantee they show up\",\"datePublished\":\"2020-07-27T14:14:07+00:00\",\"dateModified\":\"2025-05-29T13:38:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/\"},\"wordCount\":962,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/leadsbridge.kinsta.cloud\\\/wp-content\\\/uploads\\\/2021\\\/04\\\/How-to-schedule-meetings-with-leads-and-guarantee-they-show-up.FB_.jpg\",\"keywords\":[\"Sales\"],\"articleSection\":[\"Nurturing and conversion\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/\",\"url\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/\",\"name\":\"How to schedule meetings with leads and guarantee they show up\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/blog\\\/how-to-schedule-meetings-with-leads-and-guarantee-they-show-up\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/leadsbridge.kinsta.cloud\\\/wp-content\\\/uploads\\\/2021\\\/04\\\/How-to-schedule-meetings-with-leads-and-guarantee-they-show-up.FB_.jpg\",\"datePublished\":\"2020-07-27T14:14:07+00:00\",\"dateModified\":\"2025-05-29T13:38:12+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/leadsbridge.com\\\/#\\\/schema\\\/person\\\/d43fe2ad650dc4759ac73980de3333bd\"},\"description\":\"Learn how to schedule meetings with leads and guarantee they show up. 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